The Montana Chapter of ASPIRE P

Home >> Business >> Minutes

Montana Chapter of ASPIRE
State Meeting Minutes
Helena, MT
February 3-5, 2009

Call Meeting to Order – Quorum established
Appoint Parliamentarian: Angelina Levandowski accepts
Approval of Minutes:

Call for comments – None
Call for amendments - None
Gretchen Brien moves to approve
Rob Rust Seconds

Minutes Approved

Committee Reports :

Governmental Relations

Dan Benge – Discussion on state initiative, TRIO Fact Book moving along, still waiting for data from few SSS programs. Need to complete TRIO Fact Book soon. Dan asks if we need to order additional TRIO Fact books. Dan and Barb propose increasing fact book budget to $1400 to buy more books. The more we buy the cheaper it is.

Ray Carlisle – Each project gets 20 copies. Still need names and addresses in order to send out Fact Books. If projects need more Fact Books need to let Ray or Barb know. Ray explains MT TRIO Advisory Committee and what it does.
Dan says extra fact books are $1.50 each.

Indian Advocacy Committee

Evelyn Roundstone, Chief Dull Knife: Indian Affairs Committee needs to be on the agenda at meetings. Committee talked about tribal college funding being cut. Also about how more Native American students are starting to major in fields other than social sciences. Tribal College presence important at meetings and on agenda. Discussed having TRIO Reception at AHEC.

Membership Committee

Mica Slaven-Lamothe: Thank you to those who sent in membership. Currently have 63 non-members. Explained that there are many levels of membership. See her about Project membership.

Alumni Committee:

Angelina Levandowski – Need to get Alumni association going. Stops and starts. Make effort to keep it going. Way to help stay connected with other TRIO students. Brainstormed ideas:

Need to create mission statement
Ask Barb Sullivan to use ASPIRE website as a place to launch Alumni Association.Possibly launch TRIO Alumni website off Facebook web page. Place to post event and info.

Dan Benge: Suggests checking into using COE database
Gretchen Brein: Suggests Classmates.com as possible avenue.
Florence Garcia – excited to be working on alumni committee. Encouraged others to get involved. Holly Barnett and Darlene Sampson express interest in joining committee

Introductions
BREAK
RuthAnne: Thanks Barb Sullivan for doing state website. Make sure to let Barb know about updates
RuthAnne: We now have 501c3 status through region. Should we incorporate. Ray Carlisle says “yes”
RuthAnne: Americorps Vista opportunity.

Not written Vista grant yet.
3 year commitment.
Cost MT aspire 8000 over 3 years.
Goals for Vista Grant:

Organize UB Olympics
Expand SSS and EOC
Help plan state meeting
Gather info for alumni.

Future goal to have someone in Helena for TRIO advocacy.
It will be a group commitment.
Dan: We need to vote on it due to financial commitment.
Ray: What point would we be committed? Do we vote now or later?
RuthAnne: We can vote now.
Dan: In 3 years time we need to make sure we have the resources to support expenditure.
Ray: Timetable?
RuthAnne: April 1
Ray: See need for committee to flush out Vista persons role.
Would be good to have vista to help state president.
Mica is point of contact.
Rene Dubay: Would be happy to help.
RuthAnne: Let’s do it though e-business.

E-business:

Operational Guidelines

Treasurers Report

RuthAnne presents Conference budget report
Barb Sullivan: State initiative line seems low
Committee expenses:

Governmental Relations: Put Holly Barnett into budget to go to COE. She will go in place of RuthAnne
Indian Affairs: 400-900 put in budget for reception at AHEC. Tracy McDonald: AHEC will be in Missoula. Hasn’t been in MT for 10 years. Nice time to put on a reception for college presidents to promote TRIO. Reception will be at Holiday Inn. Present presidents small gift from TRIO. Can still attend AHEC if not a member, open to all. Let Tracy know if going. RuthAnne: IA has not asked for money for many years. Rene Dubay: We have AHEC TRIO portal to connect tribal colleges.

Ray Carlisle: Talks about memorial for Deb Yarlott. Explains how he wrote a personal check. In budget as a reimbursement item. RuthAnne: Put a designated amount in budget for future memorial or retirement.
RuthAnne: Call for discussion and/or amendments
Dan: change state initiative amount to $3350 to cover additional TRIO Fact Books
Angelina: When does Vista expense get added? RuthAnne: Not in budget; will be discussed in e-business.
Ray moves to accept
Dan seconds
Motion Passes

Other business?

Heather Licht – Brought copy of photo journal created by UB students. Encourage people to take one. Contact her if any questions.

Closing Remarks:

RuthAnne: Thank you to all who helped. Be sure to fill out evaluations

Elections

President-Elect-Elect:

Mica Slaven-Lamonthe Nominates Mike McLean
Dianne Hanna – Seconds
Vote Taken
Mike McLean accepts

Secretary / Treasurer:

Lynn Farris – Nominates Russ Lamson
Brandon McClain – Seconds
Vote Taken
Russ accepts

Angelina Levandowski thanks RuthAnne for work on conference
Meeting Adjourns

Other meeting minutes can be found in the Archives section.

Home >> Business >> Minutes Montana Chapter of ASPIRE State Meeting Minutes Helena, MT February 3-5, 2009 Call Meeting to Order – Quorum established Appoint Parliamentarian: Angelina Levandowski accepts Approval of Minutes: Call for comments – None Call for amendments - None Gretchen Brien moves to approve Rob Rust Seconds Minutes Approved Committee Reports : Governmental Relations Dan Benge – Discussion on state initiative, TRIO Fact Book moving along, still waiting for data from few SSS programs. Need to complete TRIO Fact Book soon. Dan asks if we need to order additional TRIO Fact books. Dan and Barb propose increasing fact book budget to $1400 to buy more books. The more we buy the cheaper it is. Ray Carlisle – Each project gets 20 copies. Still need names and addresses in order to send out Fact Books. If projects need more Fact Books need to let Ray or Barb know. Ray explains MT TRIO Advisory Committee and what it does. Dan says extra fact books are $1.50 each. Indian Advocacy Committee Evelyn Roundstone, Chief Dull Knife: Indian Affairs Committee needs to be on the agenda at meetings. Committee talked about tribal college funding being cut. Also about how more Native American students are starting to major in fields other than social sciences. Tribal College presence important at meetings and on agenda. Discussed having TRIO Reception at AHEC. Membership Committee Mica Slaven-Lamothe: Thank you to those who sent in membership. Currently have 63 non-members. Explained that there are many levels of membership. See her about Project membership. Alumni Committee: Angelina Levandowski – Need to get Alumni association going. Stops and starts. Make effort to keep it going. Way to help stay connected with other TRIO students. Brainstormed ideas: Need to create mission statement Ask Barb Sullivan to use ASPIRE website as a place to launch Alumni Association.Possibly launch TRIO Alumni website off Facebook web page. Place to post event and info. Dan Benge: Suggests checking into using COE database Gretchen Brein: Suggests Classmates.com as possible avenue. Florence Garcia – excited to be working on alumni committee. Encouraged others to get involved. Holly Barnett and Darlene Sampson express interest in joining committee Introductions BREAK RuthAnne: Thanks Barb Sullivan for doing state website. Make sure to let Barb know about updates RuthAnne: We now have 501c3 status through region. Should we incorporate. Ray Carlisle says “yes” RuthAnne: Americorps Vista opportunity. Not written Vista grant yet. 3 year commitment. Cost MT aspire 8000 over 3 years. Goals for Vista Grant: Organize UB Olympics Expand SSS and EOC Help plan state meeting Gather info for alumni. Future goal to have someone in Helena for TRIO advocacy. It will be a group commitment. Dan: We need to vote on it due to financial commitment. Ray: What point would we be committed? Do we vote now or later? RuthAnne: We can vote now. Dan: In 3 years time we need to make sure we have the resources to support expenditure. Ray: Timetable? RuthAnne: April 1 Ray: See need for committee to flush out Vista persons role. Would be good to have vista to help state president. Mica is point of contact. Rene Dubay: Would be happy to help. RuthAnne: Let’s do it though e-business. E-business: Operational Guidelines Treasurers Report RuthAnne presents Conference budget report Barb Sullivan: State initiative line seems low Committee expenses: Governmental Relations: Put Holly Barnett into budget to go to COE. She will go in place of RuthAnne Indian Affairs: 400-900 put in budget for reception at AHEC. Tracy McDonald: AHEC will be in Missoula. Hasn’t been in MT for 10 years. Nice time to put on a reception for college presidents to promote TRIO. Reception will be at Holiday Inn. Present presidents small gift from TRIO. Can still attend AHEC if not a member, open to all. Let Tracy know if going. RuthAnne: IA has not asked for money for many years. Rene Dubay: We have AHEC TRIO portal to connect tribal colleges. Ray Carlisle: Talks about memorial for Deb Yarlott. Explains how he wrote a personal check. In budget as a reimbursement item. RuthAnne: Put a designated amount in budget for future memorial or retirement. RuthAnne: Call for discussion and/or amendments Dan: change state initiative amount to $3350 to cover additional TRIO Fact Books Angelina: When does Vista expense get added? RuthAnne: Not in budget; will be discussed in e-business. Ray moves to accept Dan seconds Motion Passes Other business? Heather Licht – Brought copy of photo journal created by UB students. Encourage people to take one. Contact her if any questions. Closing Remarks: RuthAnne: Thank you to all who helped. Be sure to fill out evaluations Elections President-Elect-Elect: Mica Slaven-Lamonthe Nominates Mike McLean Dianne Hanna – Seconds Vote Taken Mike McLean accepts Secretary / Treasurer: Lynn Farris – Nominates Russ Lamson Brandon McClain – Seconds Vote Taken Russ accepts Angelina Levandowski thanks RuthAnne for work on conference Meeting Adjourns Other meeting minutes can be found in the Archives section.		In this section... Budget Current President Past President Minutes Operating Guidelines ASPIRE Memberships State Members ASPIRE Membership Program Membership & Personal Donation Forms State Membership Application Regional Membership Application Program Membership Application Important Links Regional ASPIRE COE Dept. of Education About this page This page is maintained by the Montana Chapter of ASPIRE and was last updated 05/13/2009